AstraZeneca Pharmaceuticals LP GMD Business Support Office Senior Administrator - Named support (late shift) in Warsaw, Poland
At AstraZeneca every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.
Senior Business Administrator will provide administrative support to the dedicated Managers/Directors from the United States of America. Tasks may include end-to-end travel arrangements, booking meetings, maintaining documentation, establishing systems and structures for day-to-day functioning of their responsibilities.
Shift: 2 p.m. - 10 p.m. CET, unless agreed different
Responds on behalf of the Director/Manager to different stakeholders maintaining high professional standards whilst meeting conflicting needs
Arranges travel for Director/Manager
Extensive Calendar Management
Interacts appropriately with all levels of the organization
Responds to more complex or escalated enquiries
Answers or redirects routine enquiries from internal or external sources.
Accurately types, formats, and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
Manage end-to-end Purchase Orders
Provides specialist project based administrative support when required
Coordinates internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Performs other administrative tasks using independent judgement and discretion
Prepares documents, presentation materials and official information releases and distributes to required stakeholders
Plans, organises, and schedules own workload through system maintenance so that all activities are completed accurately and on time
Prior administrative experience
Ability to follow processes
Good communication skills
Ability to work Globally
Specialist knowledge in relation to administrative/business support activities in the relevant area
Competent in the use of relevant office equipment and systems
Experience of a variety of software/systems
Excellent written and spoken communications
Next Steps – Apply today!
To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them.
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.