AstraZeneca Pharmaceuticals LP Personal Assistant in Gaithersburg, Maryland

At AstraZeneca we win through science, it’s at the heart of our every success. That science is only possible when we all work together – we will always make sure you’re clear about how your role is connected to our wider mission to show what science can do.

AstraZeneca is looking for a Personal Assistant for the VP of Global Supply Chain & Strategy & one other Therapy Area VP.

Are you a confident Personal Assistant with experience who has worked in a large global organisation and is looking to join a busy and diverse team?

Do you possess experience in arranging business travel, support with organising agendas/diary management and expense tracking?

Do you have high-energy, are you hardworking and willing to learn and develop yourself further and you possess excellent problem solving skills?

If the answer is yes, you are the person we are looking for!

Accountabilities:

  • Respond on behalf of the VP to different stakeholders maintaining high professional standards whilst meeting conflicting needs

  • Handling and taking care of more complex or raised enquiries from other PA/secretarial staff

  • You will access the email accounts of Senior Managers to schedule their appointments and answer or redirect routine enquiries from internal or external sources.

  • You will accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.

  • You will use desk top publishing software to design more complex documents to support the work of the department they support.

  • You will provide specialist project based administrative support when required.

  • You will oversee internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel itineraries for attendees, and ensuring that various meeting amenities are available.

  • You will perform other administrative tasks using independent judgement and discretion.

  • You will prepare documents, presentation materials and official information releases and distribute to required stakeholders.

  • You may be required to coach and mentor less experienced secretarial help desk staff to help them resolve issues.

  • You will plan, organise, and schedule your own workload through system maintenance so that all activities are completed accurately and on time.

Essential Requirements:

  • Prior PA Experience

  • Ability to follow processes

  • Good problem solving skills

  • Specialist knowledge in relation to administrative/business support activities in the business area

  • Competent in the use of office equipment and software

  • Written and spoken communication

  • Deep understanding of the local organisation, and extensive knowledge of how local business processes interface to other processes and information systems.

  • Ability to work with a wide range of data and reporting

  • Can build and maintain systems for efficiency for both self and others

  • Customer Service Skills

Desirable Requirements:

  • Relevant vocational qualifications or equivalent experience

  • Team management skills

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.