FISCAL ASSISTANT II - 64086512

Date: May 16, 2024

Location:

DEFUNIAK SPRINGS, FL, US, 32433 DEFUNIAK SPRINGS, FL, US, 32435

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 829251

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64086512

Pay Plan: Career Service

Position Number: 64086512

Salary: $1,323.00 biweekly

Posting Closing Date: 06/04/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPEN Competitive

Located in DeFuniak Springs, Florida

Please be advised:

• All fields in the Candidate Profile (application) must be completed (an attached resume is not a substitution for the information required on the candidate profile).

• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

• The successful candidate must be able to pass a Level II Background screening.

• If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered.

This is a fiscal position performing a wide variety of fiscal and purchasing functions. This position is identified as a sensitive position and will handle money and perform tasks involving financial trust and confidential information. Requires a background screening, including fingerprinting. Key custodian for assigned areas. This position is under the direct supervision of the Operations & MGMT Consultant Manager — SES.

Fiscal:Assists with fiscal functions as assigned by supervisor, which may include researching invoices, assigning costs by program. Prepares daily deposit in the absence of staff. Transports deposit to bank daily when not preparing the daily deposit and transports mail to post office on an as needed basis. Works as a team to open and distribute incoming mail daily according to defined procedures. Responsible for monitoring and distributing incoming faxes assigned hosted fax number. Travel Lead for the Department: Assigned STMS Travel Champion for the agency. Completes travel trainings and reviews policies and procedures to ensure compliance, training Department Travel Champions and employees as needed on travel requests and reimbursements. Health Care Responsibility Act (HCRA) Program: Responsible for processing HCRA Eligibility for Walton County. Reviews applications conducts interviews and determines eligibility for program. Stays abreast of policies and procedures regarding eligibility requirements. Adheres to deadlines set by policy.

Purchasing:Provides direct support to assigned programs as needed to successfully and timely procure goods and services. Consults with programs to successfully complete inter-office requisitions, MFMP requisitions and purchasing card purchases. Completes purchasing trainings and reviews of rules and regulations as applicable for purchasing compliance. Communicates with all programs regarding changes to purchasing requirements. Monitors State Term Contract and Alternate Contract Source information to programs on a regular basis to keep abreast of current/expired purchasing contract and agreements. Assigned Purchasing Card responsibilities and reconciles charges in WORKS system timely. Completes monthly purchasing card reconciliation and submit for review. Audits Sunpass usage and recharges account are needed.

Human Resources:Assists with Human Resource functions which may include: new employee orientation, monitoring of employee trainings and status, participation in conference calls and trainings related to various Human Resources topics, organization and update of personnel forms and files, monitoring and processing help desk tickets, monitoring of Employee Activity Records and Daily Activity Records informing supervisors of any noncompliance issues.

Other related duties:Participate with team and in committees to support FDOH Walton’s functions, programs, and Strategic Plan. Models the ICARE values while performing work with internal and external customers. Completes Employee Activity Records daily. Assist with other related duties as assigned.

Knowledge, skills and abilities, including utilization of equipment, required for the position: Microsoft Suite- Word, PowerPoint, Publisher, Excel including ability to create, and format excel spreadsheets. Ability to communicate effectively and work well with others. Ability to work quickly and accurately. Basic accounting skills.

Florida Department of Health Mission. Vision, and Values:

Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:DeFuniak Springs, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Panama City