AstraZeneca Pharmaceuticals LP Administrative Coordinator in Cambridge, United Kingdom

At AstraZeneca, every one of our employees makes a difference to patient lives every day.

Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.

You will report into the Personal Assistant for the VP of Global Business Services (GBS) and will support senior leaders within our Global Finance Service (GFS) department.

Global Finance Service is part of GBS and we offer a far-reaching range of transactional finance activities for all entities worldwide, enabling our customers to focus on AstraZeneca's strategic priorities. We collect cash, pay bills, close the books and pay employees expenses and more through various people, process and technology initiatives.

We work in close collaboration with other teams under the GBS umbrella such as Master Data and Analytics and Global Assurance.

Main Duties and Responsibilities

Do you have an impressive track record as an Administrative Coordinator, excellent organisational skills and the ability to handle multiple tasks effortlessly? This is an opportunity to get involved within a dynamic role in GBS, providing support to the leadership team, departments and projects.

We are looking for someone with high standards, enthusiasm and great problem solving skills, an enthusiastic approach and the confidence to act independently and lead activities.

Working globally across different time zones, your focus will be on providing high quality and professional administration support to senior leaders/ line managers and assigned projects.

You will become an experienced user across key business systems and tools and provide a professional point of contact for the organisation.

Activities include:

  • Extensive planning of travel itineraries, consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)

  • Preparing agendas, presentation materials and other documentation, as necessary

  • Collating and processing of expense claims

  • Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls

  • Triage of shared admin mailbox requests for support to ensure priorities are dealt with in a timely manner

  • Supporting the organisation and set up of GBS wide initiatives and events

  • Supporting department new starter onboarding

  • Filing and scanning project correspondence

  • Some diary management for senior leader(s), using MS Outlook

Essential requirements

  • Experience in an administrative capacity, supporting management/ line managers

  • Excellent verbal, written and problem solving skills

  • A professional, confident, and hardworking approach, with the ability to work independently

  • Experience of handling requests and priorities from an array of internal partners, in a changing environment

  • Strong organisational, forward-planning and management skills

  • Demonstrate exceptional attention to detail, working to consistently high standards

  • Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations

  • Good business awareness with sensitivity to highly confidential information

  • Communication and relationship-building skills to develop networks both within the company and external

  • Assertiveness and strong personal resilience

  • Proficiency with Microsoft Office

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.